How do I create mailing labels or export owner information?

RPR’s prospecting feature allows you to create mailing labels or export owner information to a downloadable CSV file. Each REALTOR® can export up to 2,000 records each month.

Prohibited Areas

Mailing labels or a CSV export cannot be created for properties in areas where local regulations prohibit the use of public record data for marketing purposes.  Click the link below to see a list of prohibited areas.

Step-by-Step Instructions

Click on the tabs below to see step-by-step instructions.

Step 1

Search and Apply Filters

Go to your Home page and enter a city/state, zip code, or county/state in the search bar.

Next, choose filters to narrow your search results (click the funnel icon to open additional filters). Click the search button.

Tip: Making thoughtful filter selections will help you make the best use of your 2,000/month export allowance. Do you want to target owners who have owned their homes for a certain length of time? Apply the Time Owned filter. Would you like to print labels for properties in pre-foreclosure status? Apply the Pre-foreclosure filter.

MAILING LABELS link

Once the search results appear, click on the MAILING LABELS link.

Step 2

Create Labels or CSV File

Make selections in each of the sections within the form (Layout, Customize, Filters)

Layout

PDF: Select if you would like to print mailing labels, then choose an Avery format (Avery 5160 – 30/sheet, Avery 5161 – 20/sheet, or Avery 5162 – 14/sheet).

CSV: Select If you would like to export owner information to a CSV file that can be downloaded to your computer.

Customize

Address Type: Choose Property or Tax Billing. Select Property if you would like to print the property address. Select Tax Billing if you would like to print the address used by the county for property tax billing purposes (typically, the owner’s mailing address).

Addressed To: Skip this step if downloading as a CSV file (owner name will be the default). If creating mailing labels, choose what you would like to appear on the first line of the mailing label. Choices are Owner Name, Owner Name and/or “Current Resident,” “Current Resident,” or Custom Name (e.g. “My Highland Park Neighbors”). The Example Mailing Label box will show how each choice will appear.

Filters

Occupancy Type:  Choose All, Owner Occupied, or Absentee Owner.  Select “Exclude Listed Properties” if you would like to exclude properties with statuses in RPR of Active, Active Under Contract, Pending, Hold, or Withdrawn.

“Exclude Properties on Do Not Mail List” is a default setting.  Deselect if you would like to include those records in your CSV file. The CSV file will include a column headed “On Do Not Mail” with a result of Y or N.

“Exclude Properties with Incomplete Addresses” is also a default setting. This prevents the printing of unusable mailing labels.

Records to Export: Choose All or From. If From is selected, enter a range in the boxes provided that represent the numerical order of your search results sort order. For instance, if you would like to print the first 100 property addresses, you would enter 1 to 100.

Step 3

Check Export Status and Print

Set your printer setting for Page Sizing and Handling to “Actual Size” This setting will ensure that the information is printed within the label.

Review the information in the Export Status box to verify how many records are in this export and how many Remaining records you can export this month.  If everything meets your expectations, click the Print button.

Tip: Need to export more than 2,000 records a month? Premium mailing functions are offered to RPR users at a discount through SiteXPro.com, a property analysis tool offered by our partner, Black Knight.   Click on the link at the bottom of the Mailing Labels page to create and account or access your existing account.

Frequently Asked Questions

Click on the links below

Each REALTOR® can export up to 2,000 records each month. This count is for each record exported, not unique properties. Export counts are reset on the first day of each month.

Premium mailing functions are offered to RPR users at a discount through SiteXPro.com, a property analysis tool offered by our partner, Black Knight. Click on the link at the bottom of the Mailing Labels page to create an account or access your existing account.

Troubleshooting

Click the links below 

Error Message: Too many properties

This message will appear if the number of records in your search results exceeds your monthly limit of 2,000 records. Click the Proceed button to export up to your limit (e.g. if your search results show 1,500 records, but your remaining balance is 900, the system will export the first 900 records requested). Click Cancel to adjust your filters or to begin a new search.

Error Message: Try again later

This message will appear if you have reached your monthly limit of 2,000 records. Export counts are reset on the first day of each month and cannot be reset at any other time.

Error Message: Cannot export all records

This message appears if we have filtered out records that are located in a county, district, or state where local regulations prohibit the use of public records data for marketing purposes. Click the OK button to export the records that are not prohibited. Only those records allowed will be deducted from your monthly export count. Click this link to see a complete list of prohibited areas.

Error Message: Cannot export records

This message appears if ALL the records in your search results are located in a county, district, or state where local regulations prohibit the use of public records data for marketing purposes. No records will be exported and your monthly export count will not be reduced. Click this link to  see a complete list of prohibited areas.

Need Help?

If you need additional assistance, contact RPR Member Support at (877) 977-7576 or open a Live Chat from any page of the website.

Share This Story, Choose Your Platform!